- Faculty - Leave Deadlines and Procedures

Research Leaves

A Research/Study Leave Application must be completed and signed by the faculty member.
The application must indicate the terms of the leave requested and whether external funding has been applied for. The length of the leave and the salary and benefit terms must be indicated by checking the appropriate box on the application.
Two copies of the completed Research Leave Form, along with two copies of the faculty member's CV and letter explaining the purpose of the leave, should be submitted to the department chair or director of the unit for approval and signature. In the event the leave requested is for the department chair or director, or if there is no department chair, the research study/leave application and attachments are to be submitted to the dean's office.
Some colleges require the leave applications to be reviewed by a committee once the department chair has endorsed and signed it. In those cases, the committee chairperson needs to sign the application before it can be forwarded to the dean's office.
The dean's office must indicate any conditions of approval by checking the appropriate boxes on the back of the request form and signing the research and study leave application.
The dean's office will process the leave application and forward both copies to the office of the associate vice chancellor for academic affairs. The application must be signed by the dean, the department chair, and the applicant.

Administrative Or Family Medical Leave

A Leave of Absence (LOA) form, available from Human Resources, needs to be completed and signed by the faculty member. The department chair and the dean must also sign the form.
The length of the leave, the reason for the leave, and the salary and benefits provisions during the leave must be indicated on the form.
If a stoppage of the tenure clock is requested, this must be indicated on the form as well.
The dean's office will forward the completed Leave of Absence form to the office of the associate vice chancellor for academic affairs. The Vice Chancellor will approve, modify or deny the leave and issue the appropriate letter to the faculty member. The LOA form and a copy of the letter will be sent to the Human Resource Service Center. The dean and department chair will also receive a copy of the Vice Chancellor's letter.

Parental Leave

A full-time tenured or tenure track faculty member who becomes a parent (through childbirth or adoption of a child under the age of 7) is eligible during the first five years credited toward tenure for family leave. Complete details for these entitlements can be found in the Faculty Family Leave Benefits section of the Human Resources' web page.
A Faculty Parental Leave form, available from human resources, needs to be completed and signed by the faculty member. The department chair and the dean certify the Primary Caregiver Status of the faculty member by signing the form.
The anticipated length and terms of the leave must be indicated on the form.
If a stoppage of the tenure clock is requested, this must be indicated on the form as well.
The dean's office will forward the completed Faculty Parental Leave form to the office of the associate vice chancellor for academic affairs. The Vice Chancellor will approve, modify or deny the leave and issue the appropriate letter to the faculty member. The form and a copy of the letter will be sent to the Human Resource Service Center. The dean and department chair will also receive a copy of the Vice Chancellor's letter.
A Faculty Parental and Maternity Leaves Checklist for Deans and Chairs has been developed for use by Deans and Directors when granting a faculty member a Parental and/or Maternity Leave.


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Meet the Provost Office Administration Provost Committees Policies and Procedures University Lectures Speeches and Reports	Faculty - Leave Deadlines and Procedures Research Leaves A Research/Study Leave Application must be completed and signed by the faculty member. The application must indicate the terms of the leave requested and whether external funding has been applied for. The length of the leave and the salary and benefit terms must be indicated by checking the appropriate box on the application. Two copies of the completed Research Leave Form, along with two copies of the faculty member's CV and letter explaining the purpose of the leave, should be submitted to the department chair or director of the unit for approval and signature. In the event the leave requested is for the department chair or director, or if there is no department chair, the research study/leave application and attachments are to be submitted to the dean's office. Some colleges require the leave applications to be reviewed by a committee once the department chair has endorsed and signed it. In those cases, the committee chairperson needs to sign the application before it can be forwarded to the dean's office. The dean's office must indicate any conditions of approval by checking the appropriate boxes on the back of the request form and signing the research and study leave application. The dean's office will process the leave application and forward both copies to the office of the associate vice chancellor for academic affairs. The application must be signed by the dean, the department chair, and the applicant. Administrative Or Family Medical Leave A Leave of Absence (LOA) form, available from Human Resources, needs to be completed and signed by the faculty member. The department chair and the dean must also sign the form. The length of the leave, the reason for the leave, and the salary and benefits provisions during the leave must be indicated on the form. If a stoppage of the tenure clock is requested, this must be indicated on the form as well. The dean's office will forward the completed Leave of Absence form to the office of the associate vice chancellor for academic affairs. The Vice Chancellor will approve, modify or deny the leave and issue the appropriate letter to the faculty member. The LOA form and a copy of the letter will be sent to the Human Resource Service Center. The dean and department chair will also receive a copy of the Vice Chancellor's letter. Parental Leave A full-time tenured or tenure track faculty member who becomes a parent (through childbirth or adoption of a child under the age of 7) is eligible during the first five years credited toward tenure for family leave. Complete details for these entitlements can be found in the Faculty Family Leave Benefits section of the Human Resources' web page. A Faculty Parental Leave form, available from human resources, needs to be completed and signed by the faculty member. The department chair and the dean certify the Primary Caregiver Status of the faculty member by signing the form. The anticipated length and terms of the leave must be indicated on the form. If a stoppage of the tenure clock is requested, this must be indicated on the form as well. The dean's office will forward the completed Faculty Parental Leave form to the office of the associate vice chancellor for academic affairs. The Vice Chancellor will approve, modify or deny the leave and issue the appropriate letter to the faculty member. The form and a copy of the letter will be sent to the Human Resource Service Center. The dean and department chair will also receive a copy of the Vice Chancellor's letter. A Faculty Parental and Maternity Leaves Checklist for Deans and Chairs has been developed for use by Deans and Directors when granting a faculty member a Parental and/or Maternity Leave.