Tenure reviews will normally take place during the spring semester of a candidate’s sixth credited year regardless of the date of original appointment. Candidates may request to be considered for tenure any time before March 1st of their fifth credited year. However, they are considered only once for tenure. The formal review process will begin with the signed and dated request on the standard Candidate Request for Tenure Review form from the individual to the Provost to initiate the tenure review. Once signed, this request is irrevocable. Please keep in mind that your school/college and/or department may have an earlier deadline for the tenure review request.
The following is an outline of the requirements for a Tenure Summary Dossier to be submitted to the vice chancellor and provost. Each school and college has its own promotion and tenure criteria, standards and procedures. The purpose of this outline is to indicate all the necessary requirements for submitting a Tenure Summary Dossier. For further ease in assembling your dossier, download the Tenure Summary Dossier Checklist to ensure all items are included in the proper order.
Tenure/Promotion Summary Dossier for Vice Chancellor and Provost
Please assemble the following items in this order:
- Curriculum vitae
- Candidate’s personal statement
- Dean’s recommendation
- Committee and department (if applicable) recommendations, votes and analysis
- For research: Copies of at least six outside letters (5 for promotion) solicited from 10 names. For each name solicited, indicate who the person is, and the qualifications that make them especially appropriate. Names should, in general, NOT come from persons close to the candidate (co-authors, dissertation advisors, and friends from graduate school). External reviewers should be of full rank, from schools better than SU (if not, justify). There should be a statement about the quality of each refereed publication including the suitability of the press, how well known it is in the particular area and for journals, whether or not it is one of the best in the field and its acceptance rate.
- For creative work: Photographs, musical scores, videos or webcast of performances, CD’s and other representation of candidate’s work should be in the dossier. These creative works must be reviewed by at least six external experts (5 for promotion) in the field. Names should, in general, NOT come from persons close to the candidate (co-authors, dissertation advisors, and friends from graduate school). Also documented should be the qualifications of the expert outside reviewer and why this person is qualified for the review. Any reviews of the show, exhibit, performance etc. should be easy to find in the dossier and there should be a statement about the significance of the venue in which the creative work is shown or performed.
- A summary of the teaching case including scores and qualitative responses from student evaluations, unsolicited student letters, peer observations, and syllabi from courses for the last three years. Also included should be comments on curriculum development, course development undertaken by candidate, and advising effectiveness. If a candidate’s basis of tenure is really teaching (i.e., they are a great teacher and not as strong in research), then please have their syllabi reviewed, note teaching articles and textbooks, and have them refereed etc.)
- A summary of service including: committees served on and performance both within the school or college, the university, outside the university, any significant public service or service to the profession.