2.39 Nonrenewal of Appointments

Tenure-track faculty

Regardless of the stated term or other provisions of any appointments, written notice that probationary appointments are not to be renewed will be given to untenured, tenure-track faculty members in advance of the expiration of their appointment, as follows:

  • not later than March 1 of the first academic year of service, if the appointment expires at the end of that year; or, if a one-year appointment terminates during an academic year, at least three months in advance of its termination;
  • not later than December 15 of the second academic year of service, if the appointment expires at the end of that year; or, if a one-year appointment terminates during an academic year, at least three months in advance of its termination;
  • at least 12 months before the expiration of an appointment after two or more years of service at the institution.

Full-time non-tenure track faculty

For full-time non-tenure track faculty, notice of conditions of employment will be communicated in in appointment and reappointment letters.

Except for cause, a one-semester notice of termination must be provided to Teaching Professors of any rank and Professors of Practice and other non-tenure track faculty who have had at least two but not more than three years of continuous service, and a two-semester notice must be provided to those having completed three or more years of continuous service (excluding summers). Such notice should be in writing to the individual and specifically note that it is serving as notice of non-renewal, should such action be necessary.

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